Submitted by Kieren McCarthy on Tue, 24 March 2009 - 13:51

Participation suggestions

Do you have any suggestions for improving participation within ICANN and its processes?

Whether it's ideas for new meeting formats, or the provision of specific information, new ideas for gathering feedback, or just for making ICANN's work more interesting to a wider audience, we would like to hear from you.

Please just add your comments below and we'll look at making the changes you suggest.

 

Comments

Feedback received in Mexico City

Submitted by kieren.mccarthy on Mon, 13 April 2009 - 12:50.

The Public Participation Board Committee held a special session in Mexico City (Feb 09) to discuss participation (see http://mex.icann.org/node/2667).

Below is a summary of the feedback received:

Summary of feedback to Public Participation Board Committee in Mexico City

Held: 4 March 2009
Time: 90 minutes

PUBLIC FORUMS

• Same people always speaking in public forum (AH, SB). Introduce system when new attendees are given floor first (SB)
• Have forum split up into different topics (BDC, CG, AP)
• Maybe start off forum with list of precise questions (CG)
• Use of coloured cards may be useful (JK, MT)
• Announce issues to be discussed on website earlier – able to pull people in earlier (AH)

LANGUAGE

• Attendees need to be able to speak and express themselves in different languages (SB)
• Overuse of acronyms and lingo (AH)
• Translation expensive – so may only need translation of executive summaries (JK, YL)

MEETINGS AND PARTICIPATION

• Introduce “buddy” system where veterans show new attendees around a meeting (MT, BDC)
• Review use and size of screens (MC, CLO). Plus whether room setup is appropriate for particular meeting (CLO). Have four different types of meeting (BDC).
• Consider issue of bandwidth wrt participation (CW)
• Use more video – avoids issue of precise text and allows for spread of message into different languages through subtitles (PT)
• Possible tutorial on use of microphones (YL)
• Have some meetings in same location (ZJ)

DOCUMENT DEADLINES

• Support for idea of document deadlines (CG, AH, MC, PT, ZJ). But need to communicate that very clearly to SOs and ACs (PT)
• May be useful to produce zip file of all documents for a meeting – which also show inter-relationship of those documents (MC)
• Need agenda and presentations earlier (AH, MC)

BOARD VISIBILITY

• Release Board agenda at meetings (AP, CW)
• Should be more space for interaction with Board (AH, CW)

COMMENTERS

Sebastien Bachollet, ISOC France (SB)
Bertrand de la Chapelle, French government (BDC)
Marilyn Cade, individual (MC)
Chuck Gomes, VeriSign (CG)
Ayesha Hassan, ICC (AH)
Zahid Jamil, GNSO (ZJ)
Cheryl Landon-Orr, ALAC chair (CLO)
Yrjo Lansipuro, Finnish government (YL)
Janis Karklins, GAC chair (JK)
Adam Peake, ALAC (AP)
Markus Travaille, SIDN (MT)
Paul Twomey, ICANN (PT)
Christopher Wilkinson, ALS member (CW)